Never miss a booking,
even at 11pm on a Sunday.
AiOptimation builds AI receptionists for clinics and appointment-based businesses — answering enquiries on WhatsApp, your website, and the phone, and booking consultations straight into your calendar. Live in 14 days.
Chat with a real AI receptionist we built for a partner clinic.
Trained on a real beauty clinic's treatments, pricing, and FAQs. Same tech we'd deploy in yours — answering enquiries 24/7, booking consultations, escalating complex questions. Don't take our word for it; ask it anything.
AI systems that pay for themselves in bookings.
AI Receptionist
Answers enquiries on WhatsApp, your website, and Instagram DM — trained on your treatments, pricing, and FAQs. Books consultations straight into your calendar.
AI Phone Agent
Picks up every missed call, answers questions in your clinic's voice, and books appointments — so the call you don't take doesn't become a competitor's booking.
Booking System Integration
Plugs straight into Timely, Dentally, Fresha, or whatever you already use. No new software for your team to learn.
No-Show Prevention
Smart reminders, instant rescheduling, and an AI that auto-fills cancelled slots from your waiting list — so your calendar never has gaps.
Review Automation
Every happy patient gets a personalised Google review request after their appointment. Your local search ranking compounds quietly in the background.
Dormant Client Re-engagement
AI scans your CRM for clients who haven't booked in months and sends personalised comeback offers. There's £5K+ of revenue hiding in your database — we go get it.
From kickoff to live in your clinic — in 14 days.
Audit
We map every enquiry channel — WhatsApp, phone, website, DMs — and quantify exactly how many bookings you're losing.
Train
We build your AI's voice, train it on your treatments, pricing, and aftercare, and integrate it with your booking system.
Deploy
We launch on WhatsApp, your website, and your phone line — with a soft test phase so your team can review every interaction before it goes fully live.
Operate
We monitor, tune, and improve every week. You see bookings recovered, hours saved, and reviews collected in a live dashboard.
Built to grow the numbers that pay your bills.
Simple pricing. Founding-partner rates.
- AI Receptionist on WhatsApp + your website
- Booking integration with Timely / Dentally / Fresha
- FAQ + treatment training
- Smart escalation to staff
- Weekly performance report
- Everything in Starter, plus:
- AI Phone Agent — answers every missed call
- No-show prevention + auto gap-filler
- Monthly optimisation call
- Priority support (24h response)
- Everything in Growth, plus:
- Review automation (Google reviews on autopilot)
- Dormant client re-engagement campaigns
- Custom owner dashboard
- Dedicated WhatsApp support channel
All plans: free 14-day pilot · no setup fee · cancel anytime · founding-partner rate locked for the lifetime of your account.
Questions clinic owners actually ask.
What if my booking system isn't Timely?
We integrate with Timely, Dentally, Fresha, Software of Excellence, Pabau, Phorest, and most major clinic-management systems. If yours isn't on that list, we'll either build the integration or use a middleware (Zapier / Make) to make it work — at no extra cost during your pilot.
What happens to my patient data?
Patient data stays in your booking system — we don't store it. The AI only sees the minimum needed to answer the enquiry (name, treatment interest, preferred slot). All conversation logs are stored securely in the EU and you own them outright. We're GDPR-compliant by default.
Can the AI actually book — or does it just collect leads?
It actually books. Name, phone, treatment, and time slot get written directly into your calendar with a confirmation sent to the patient. You wake up to bookings already in your diary, not a pile of leads to chase.
What if it gives wrong medical info?
It won't — by design. The AI is hard-coded to never diagnose, prescribe, or give clinical advice. If a patient asks anything medical or complex, it politely escalates to your team and books a consultation instead. This is non-negotiable in how we build.
How do I cancel if it doesn't work?
The 14-day pilot is completely free — at day 14 you decide. After that, you can cancel any month with no notice period and no exit fee. No contracts, no lock-in. We're confident enough in the product to make leaving easy.
How long does it take to go live?
14 days from the day we get access to your treatment list, pricing, and booking system. Day 1 is audit, days 2–4 we train your AI, days 5–13 we deploy and soft-test, and on day 14 it goes fully live on every channel.
We're onboarding 8 clinic partners this quarter.
Free 14-day pilot, founding-partner pricing locked for the lifetime of your account, and a free 30-minute clinic audit when a slot opens.
You're on the list.
We'll reach out as soon as a clinic partner slot opens. Check your inbox for confirmation.
You're number — in the queue.